Markets Pharmacy Stocktake

Pharmacy Stocktakes That Deliver More Than Just a Stock Value

Accurate Inventory Valuations. Expiry Visibility. Actionable Insights.

Transform your pharmacy stocktakes from a compliance exercise into a powerful inventory management tool. Signetor’s pharmacy stocktake solution uses advanced barcode scanning technology to accurately capture product details, batch numbers, serial numbers, and expiry dates, delivering a fast, reliable, and fully auditable inventory valuation.

Our powerful reporting gives you the visibility needed to reduce waste, improve stock rotation, and protect profitability.

Free Trial Offer

Includes use of scanner, software, training and free shipping. Try FREE for a week with no obligation!

FIND OUT MORE

Fancy a Chat?

We would love to talk to you
& find out how we could help.

+44 (0)333 090 2337

hello@signetor.com

Schedule a meeting

Stocktakes Powered by Industry-Leading Pharmacy Barcode Data

Signetor maintains a pharmacy barcode database containing more than 400,000 pharmacy products and classifications, including VMPP. New items scanned during a stocktake are processed by the system and Signetor staff ensuring all products are captured in a single process and system.

Additionally, we can load:
Customer-specific products
Internal product catalogues
Custom pricing structures
A comprehensive catalogue will create the foundation for future inventory management and traceability projects, to further streamline your inventory supply chain and enhance patient safety.

Expired Stock Detection That Drives Action

Expired Products

When an expired product is scanned:
A clear audible alert sounds immediately
The scanner displays an on-screen warning
Scanning cannot continue until the user confirms the product has been removed or the required action has been taken

This ensures expired stock is identified and removed during the stocktake process.

Products Approaching Expiry

For products within a configurable expiry window:

A distinct alert is triggered
A visual warning is displayed
Users must acknowledge and confirm action before continuing

Helping pharmacies proactively manage stock before it becomes a problem.

Keeping track of expired products

Keeping track of products approaching expiry

Reports - Gain Visibility Into Your Inventory Like Never Before

Pharmacy Stocktake Mobile scanning application. Free Trial Offer.

Signetor’s mobile scanning application can significantly enhance the accuracy and efficiency of stocktakes

Pharmacy Stocktake - full kit for stocktakers

Stocktaking Orange Flight Case: Everything you need to complete a pharmacy stocktake

Report Examples (click to enlarge)

Expiry Status Report Example

Data Report Example

Summary Report Example

Location Summary Report

Instantly understand the value of stock held across your pharmacy, including:
Dispensary
Fridges
Controlled Drugs
OTC Medicines
Unlicensed Medicines
Front of Shop
Identify where your inventory investment is concentrated and make informed business decisions.

Full Pharmacy Stocktake Report

A comprehensive inventory valuation showing:
Product descriptions
Quantities on hand
Current unit prices
Total line values
VMPP references in the UK or international drug family identification

Ideal for financial reporting, audits, and inventory reconciliation.

Product Expiry Risk Report

Know exactly what stock is approaching expiry before it becomes a write-off.

Our detailed expiry reporting helps you:
Move at-risk stock between branches
Ensure the oldest stock is dispensed first
Reduce waste and unnecessary write-offs
Improve cash flow and inventory efficiency
Maintain greater control of your pharmacy inventory

Protect Value During Pharmacy Acquisitions and Transfers

Pharmacy sale agreements commonly exclude stock with less than 3–6 months remaining before expiry.

Signetor provides detailed expiry analysis, enabling both buyers and sellers to accurately identify qualifying stock and agree inventory values with confidence.

Stocktake Delivery Options

Internal Stocktakes

Want to perform stocktakes using your own staff? Signetor enables veterinary organisations of any size to conduct professional stocktakes in-house.

We provide:
All hardware pre-configured ready to start work
User management, know who scanned every line for audit purposes.
Loading custom catalogues and pricing
Full training and support

Giving you the flexibility to undertake stocktakes whenever your business requires them.

Professional Stocktake Provision

When external auditors require a 3^rd party stock valuation, Signetor and our stocktake partners have the experience working with single location pharmacy to the largest pharmacy groups.

For large pharmacy groups wanting to use multiple external stocktake providers, Signetor can co-ordinate a standardised stocktake process and reporting format with full audit trail across every location.

Current pharmacy stocktake partners include:

United Kingdom

• EJ George (Pharmacy)
• White & Luckman (Pharmacy),
• Wharf & Waite (Pharmacy)
• Countability UK (Pharmacy, Retail, Warehousing, Manufacturing)

Ireland

• Masterstock (Pharmacy)

Hybrid Stocktake Solutions

Need an independent year-end stocktake for auditors but want additional inventory checks throughout the year?

Our hybrid approach combines professional third-party stocktakes with self-managed internal counts, providing the perfect balance of independence, flexibility, and cost efficiency.

Keeping track of product expiry dates is crucial for pharmacies

Selection of our Pharmacy Stocktake Partners

Client Focus Brochure Pharmacy

DOWNLOAD BROCHURE

To upgrade your Pharmacy Stocktake processes please contact us at hello@signetor.com or by the Contact Us form.

Accurate pharmacy stocktakes are crucial for chemists, or pharmacists, for a variety of reasons:

Stocktakers completing a Pharmacy stocktake — Stocktakers doing a Pharmacy stocktake

Patient Safety: Ensuring that medications are in stock and not expired is essential to providing safe and effective care. Expired medications can lose their potency or become harmful, and running out of essential medicines can pose significant risks to patients.
Financial Accuracy: Proper stocktaking ensures that the pharmacy’s financial records are accurate. Knowing the cost of inventory on hand can help determine profitability, manage budgets, and make purchasing decisions.
Inventory Management: Accurate stocktakes help pharmacists identify fast-moving items, slow-moving items, and those that are not moving at all. This information can help in streamlining inventory, preventing overstock or stockouts, and in turn, optimizing storage space.
Loss Prevention: Regular and accurate stocktakes can help identify discrepancies that may be due to theft, waste, or other forms of shrinkage. Quick identification of these issues allows the pharmacy to take corrective action sooner.
Regulatory Compliance: Many pharmaceuticals are regulated by governmental bodies. Accurate records of drug quantities are essential for compliance with various regulations, and failure to maintain accurate counts can result in legal penalties.
Supply Chain Management: An accurate stocktake can help the pharmacy anticipate ordering needs, negotiate bulk discounts with suppliers, and maintain optimal stock levels. This ensures a steady flow of medicines without causing financial strain by over-purchasing.
Efficiency and Productivity: When employees know exactly where and how much of a product is in stock, it speeds up the process of filling prescriptions. This efficiency not only increases productivity but also enhances customer/patient satisfaction.
Waste Reduction: Accurate stocktakes can prevent over-ordering or help in timely rotation of stock to ensure medications are used before their expiry dates. This reduces waste and ensures the pharmacy operates sustainably.
Enhancing Patient Trust: When a pharmacy consistently has medications in stock and manages its inventory effectively, it builds trust with its customers. Patients feel more confident that their needs will be met promptly and safely.
Technology Integration: Today’s advanced pharmacy management systems integrate stocktaking with other functions, like billing, patient records, and order management. Accurate stocktake data ensures that these systems function optimally.

In summary, an accurate stocktake in a pharmacy isn’t just about counting pills. It’s an integral aspect of patient care, business management, regulatory compliance, and more. Regular and precise stocktakes are foundational to the successful operation of a pharmacy.

Contact us today to upgrade your stocktake processes at hello@signetor.com or call +44 (0)333 090 2337.

Solutions

Case Studies

Stocktake Solution for Professional Pharmacy Stocktake Company

Ernest J. George & Company

Ernest J. George & Company (EJG) was established in 1926, to provide a professional stocktaking service to the pharmacy profession. Throughout their history they have provided a friendly, honest and above all, accurate service, not only to pharmacies, but also hospitals and doctors surgeries.

NHS Hospitals

Acute hospitals provide the most complex and specialist interventional healthcare within the NHS structure. These organisations are the primary acute service provider to the population within their defined geographic area.